How amicable Saved 55–75 Minutes Per Hire with Screenloop

With a lean HR team and bold growth goals, amicable needed a smarter way to scale hiring—without adding headcount. Screenloop delivered the automation, insights, and AI power to make it happen.

Challenges Before Screenloop

amicable doubled its headcount in under a year with the help of Screenloop—but before Screenloop, recruitment was painfully manual. With only a “pretend ATS” bundled into their HRIS, Joanna Grinnell, HR Manager, described it bluntly:

“It was like being back in 2012 using Excel spreadsheets. Honestly, for someone with a talent acquisition background, not having an ATS was painful. It was all manual—no data, no visibility, and no way to scale.”

There was no automation, no data, no visibility—and no way to scale. Every step, from scheduling to feedback collection, relied on guesswork and a lot of copy-paste.

“We couldn’t report how many people applied, where they came from, or how long it was taking. It was all just in my head or in a spreadsheet.”

But the company was growing—and fast. She needed structure, automation, and visibility. Not another spreadsheet.

Why Screenloop?

Joanna discovered Screenloop and immediately saw its potential. It offered everything her HRIS couldn’t: structure, speed, automation, and insight.

“I said to my boss—this is the tool we need. We didn’t have anything. It was like flying blind.”

Screenloop checked every box: smart automation, structured interviews, source tracking, and AI-powered productivity.

Implementation and Experience

With support from the Screenloop team, Joanna built out custom workflows, templates, and automation.

“It didn’t even feel like work. I could tailor everything at my own pace. It was actually fun.”

Within days, she’d cut interview scheduling time from 40 minutes to just a few clicks, automated emails templates, and configured interview kits, and streamlined everything—fast.

Favourite Features

AI Notetaker

Joanna’s MVP.

“It’s honestly game-changing. We rely on it constantly—for accuracy, transcripts, coaching, and consistency.”

Before: Joanna had to rely on memory or take notes during interviews, while hiring managers juggled note-taking with candidate conversations.

After: Screenloop’s AI Notetaker captures and transcribes the interview in real time. Joanna uses keyword search (e.g. "HubSpot") to surface exact moments and share relevant insights with hiring managers—no need to rewatch, retype, or chase.

Impact:

• Faster debriefs and decisions

• Managers stay focused on the conversation

• Joanna can coach hiring managers based on transcripts

• Supports consistency and fairness in interviews

→ Time saved: ~35-45 mins per candidate

→ Significant quality improvement — Clear boost in focus, recall, interview fairness, hiring manager enablement, and speed in follow-up

Email Admin (Templates + Attachments)

“We now send onboarding files through Screenloop, not manually through email. A better candidate experience—and a better one for us.”

Before: Emails sent manually, one by one, with attachments in Outlook.

After: Fully automated emails, with file attachments and templates—used for onboarding and rejections.

→ Time saved:~5–10 minutes per email

Interview Scheduling

“I used to spend 15–20 minutes just agreeing on a time, then another 7 sending out the invites. Now? Done automatically. It’s cut my time, cut my effort, and cut mistakes.”

Before: 30–40 minutes per candidate, including manual coordination and Teams invites.

After: Automated calendar sync, templated invites, and scheduling flow built in.

→ Time saved: ~30–40 mins per interview

Feedback Collection 

“I don’t have to chase feedback. It’s all right there in Screenloop.”

Before: Manual follow-ups, delays, and missed feedback from busy managers.

After: Screenloop auto-chases for feedback; Joanna gets it in minutes, in one place.

→ Time saved: 10–15 mins per interview (plus major mental energy savings)

Data Collection + Reporting

“I can finally see where people are coming from, and make decisions based on data—not guesses.”

Before: There was no visibility. Joanna couldn’t pull stats, track referrals, or see where to improve.

After: Tracks source of hire (e.g. LinkedIn, referrals), offers funnel visibility, and supports strategic planning.

Measurable Results

Since adopting Screenloop, Joanna’s saved hours each week—and transformed the hiring process from reactive to refined.

Time Savings per Candidate

Impact

For Candidates

Hiring became smoother and more consistent. Candidates moved quickly through the process, and the interview experience got a major glow-up thanks to structured kits and faster follow-ups.

For Hiring Managers

With scorecards, shared interview kits, and no need to take notes mid-interview, hiring managers could finally focus on the person—not the admin. No more multitasking during interviews. Just focused conversations and instant feedback.

“They don’t have to take notes. They get chased for feedback by Screenloop—not me. I get their feedback in minutes.”

For HR

Joanna and her assistant finally had the breathing room to work on strategy—not just logistics. And with Screenloop’s AI Notetaker, she could support managers better, spot inconsistencies, and surface key moments fast.

“It’s honestly life-changing—for me and for my assistant. We were in it together, and it was really, really frustrating before.”

Looking Ahead

Joanna is building a formal requisition process and bringing on a Talent Manager to take recruitment to the next level. With Screenloop in place, she’s no longer stuck in the weeds—she’s planning for scale.

“We’re in scale-up mode. And Screenloop is helping us scale without sacrificing quality or experience.”

Joanna's final words of advice:

“It’s easy to get AI wrong—too much control, not enough oversight. But with Screenloop, you decide how AI helps. You stay in control, and it helps you build a fair, consistent process. That matters.”